The Better Power Dialer for Staffing and Recruiting Agencies

Recruitment moves quickly. Between sourcing candidates, conducting interviews, and keeping records updated, staffing teams can spend a significant part of their day managing calls. Bearworks’ dialer and AI voice agents help recruiters handle outbound outreach and inbound enquiries, giving them more time for meaningful candidate conversations.

How Recruitment Firms Can Reach More Candidates with Bearworks

Bearworks’ parallel dialer lets recruiters dial multiple candidates at once, helping reduce manual dialing and costs per call. Teams can move through outreach lists, leave voicemails when candidates are unavailable, and reach the next interview conversation sooner.

For a staffing agency filling several warehouse roles, that could mean contacting candidates to discuss shift availability and start dates. A specialist recruitment firm could use the same workflow to reconnect with experienced professionals about a new opportunity.

Integration with the internal tools recruiters already use helps keep candidate notes connected to their workflow. Recruiters can document interview feedback, availability, and agreed next steps against each candidate’s record. Call transcripts provide additional context when reviewing a conversation or handing a candidate over to a colleague. We can even integrate APIs of your preferred CRM to sync all the information better.

Use Bearworks’ AI Voice Agents to Answer Calls and Record Inbound

Inbound calls deserve the same attention. When recruiters are interviewing or speaking with clients, a Bearworks AI voice agent can act as a virtual receptionist for interested candidates.

Start by configuring the agent to ask which job code the caller is enquiring about. That gives the conversation a clear reference:

“Thanks for calling Northstar Recruitment. I’m the AI assistant. What’s the job code for the position you’re interested in?”

The agent can then gather basic details, including the candidate’s name, callback number, location, current or most recent job title, years of relevant experience, expected salary range, and willingness to relocate.

Keep questions focused on the role. For example, ask whether the candidate can meet the advertised schedule or relocation requirements, rather than asking about family or marital status. Salary expectations also give recruiters a useful starting point for discussing whether an opportunity matches the candidate’s needs.

To make the conversation feel natural, instruct the agent to ask one question at a time, acknowledge answers, and avoid repeating questions the candidate has already answered. Before ending, it can confirm the job code, callback details, and key information shared.

Yes, all of this is possible using our Voice Agents!

Recruiters can review the transcript before following up, turning an initial enquiry into a more informed conversation. Test the agent with scenarios such as an unknown job code, a candidate interested in multiple roles, or someone who prefers to speak directly with a recruiter.

With Bearworks, recruitment firms can move through outbound calls more efficiently while giving incoming candidates a clear way to register their interest—even when the team is busy.